Privacy policy.
The Youth Education Service is a recruitment business which provides work-finding services to its clients and job seekers. The Company must process personal data (including special category or ‘sensitive’ personal data) so that it can provide these services. In doing so, the Company acts as a data controller.
You may give your personal details to the Company directly, such as on an application or registration form, CV, or via our website, or we may collect them from another source, such as a jobs board. The Company must have a legal basis for processing your personal data. See below for more details. We will only use your personal data in accordance with the terms of this notice for the purposes of providing you with work-finding services and/or information relating to roles relevant to you
1.Why do we collect your personal data?
We collect and process personal data to provide work-finding services and related marketing. This includes contacting you about job opportunities, assessing suitability, updating databases, arranging payments, and managing our services. Legal bases for processing include legitimate interests, legal obligations, contractual obligations, and your consent.
Consent
We obtain specific consent for processing health data and other sensitive information. Users can opt out of marketing communications which may include job alerts and other relevant communication at any time.
Legitimate Interest
We process data based on legitimate interests, such as database management and keeping work records up to date, providing work finding services, seeking consent from you where needed, improving our services, and offering relevant information.
Statutory/Contractual Requirement
The Company is legally and contractually obligated to collect personal data for several purposes, including:
Compliance with the Conduct of Employment Agencies and Employment Businesses Regulations 2003
Adherence to immigration and tax laws
Conducting pre-employment vetting checks, which encompass:
Following the Department for Education’s statutory guidance (Keeping Children Safe in Education) to assess your physical and mental fitness for teaching and/or working with children
Compliance with the Education (Health Standards) (England) Regulations 2003 to determine your suitability for working in regulated activities involving children
Compliance with the Safeguarding Vulnerable Groups Act 2006
Verification of your right to work
Additionally, our clients may require this personal data, and we may need this information to enter into a contract with you.
Failure to provide the necessary personal data will prevent us from offering work-finding services to you.
We may share data with clients, former employers for references, payroll providers, umbrella companies (If you have opted to be paid via umbrella), IT service/system providers, background checking agencies government agencies to perform necessary checks and pension providers.
2.Marketing
Marketing communications may include promotions, commercial messages, and industry-related information. Users have the option to opt out of specific communications.
3.What Data do we collect and how?
We collect various personal data, including:
contact details including name, address, email, telephone number
identification documents including NI number, proof of ID, proof of address and DBS certificate
Work information including CVs and references
Details of qualifications and employment history including references
Online search
Sensitive personal information including health information
Your personal data is sourced through our registration process, contact form on our website, former employers and third-party sources such as job boards and LinkedIn.
You are not required to provide your personal data to the Company. However, if you choose not to supply specific information, we will be unable to offer our work-finding services to you.
4.How long do we keep your data?
The Company will retain your personal data only for as long as necessary to achieve the purposes for which it was collected. Various laws may also mandate retaining data for specific durations. For instance, the Conduct of Employment Agencies and Employment Businesses Regulations 2003 require us to keep work-seeker records for a minimum of one year from:
Date of their creation
After the date on which we last provide you work finding services
The Company is also required to maintain records of your payroll, holiday pay, sick pay, and pensions auto-enrolment. These records are retained for the durations specified by HMRC and related national minimum wage, social security, and tax regulations.
Where we have your consent to process your personal and sensitive data, we will follow our Data Protection Policy. If you do not provide this consent, we will cease processing your data.
5.Your Rights
Under the Data Protection legislation you have the following rights:
The right to be informed about your personal data the company collect and use
The right to access the personal data we hold on you
The right to rectification of your personal data
The right to erasure of your personal data
The right to object to the processing of your personal data that was based on a public or legitimate interest
The right to withdraw consent (withdrawal does not affect prior processing).
The right to restrict processing of your personal data
The right to data portability
The right not to be subject to automated decision making and profiling
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
6.Cookies
We may collect data about you through the use of cookies, which are small amounts of data placed on your computer by websites computers you visit. Cookies are commonly used to make websites function properly or more efficiently, as well as to provide information to the site's owners. They also help us deliver more personalised content.
Most web browsers allow you to manage cookie settings. For more information about cookies, please visit www.allaboutcookies.org or www.youronlinechoices.eu. Please note that some features of our website may not function properly if you disable cookies in your browser. We use cookies for website functionality and personalisation. We do not use cookies to target advertising. Users can manage cookie preferences through browser settings.
7.How is your data stored and secured?
We employ security measures to protect user data but cannot guarantee absolute security. Data is stored in various locations, such as your application record, the Company’s CRM, and other IT systems, including our email system.
The Company may transfer the basic information you provide to countries outside the EEA. We will take reasonable measures to ensure that your information is adequately protected and remains secure.
8.Changes to Privacy Statement
We update our privacy statement periodically when necessary due to changes in the law. Any changes will be made available via theyoutheducationservice.com.
9.Contact us about your Data
Users can contact our Data Protection Officer with concerns or complaints. They also have the right to lodge complaints with relevant supervisory authorities.
For any questions or concerns regarding this privacy policy, please contact us at contact@theyoutheducationservice.com with "Privacy Policy enquiry" in the subject line.
The Youth Education Service is committed to protecting your privacy and personal data in accordance with applicable laws and regulations.tions.